Writing and sending out welcome mail is a significant step in making the orientation process effective. A welcome mail is a document an employer sends to a new employee to welcome him to the workplace and prepare them for their first day. It feels great to make an employee feel that he is already a part of the team. This makes him feel accepted and appreciated. The email informs the employee about the work culture in the company. It further tells him about the dress code and what to do and where to go.
The welcome email should confirm a few details, such as the start date, time, and location of the office. It should direct the employee to whom to go and report on his very first day. The mail should be making sure that the new hirer knows what to bring along with them on the very first day of the office, such as documents related to his banking details and information relating to his social security. It becomes essential on the part of the management to make him aware of the company’s mission, policies, benefits of health, and other significant developments.
The welcome email should be such that the employees feel excited and optimistic about getting started at the company. One should keep in mind the following points while writing the welcome emails to the new employees:
1) Formatting should be taken into account
New employees are anxious and at the same time, excited to be probably working with you. This implies that when they receive an email from you, they will become more anxious, and an extensive text can scare and confuse them. Thus, including a lot of sub-headings, bullet points can make your email readable. Making each point bold would highlight the relevant part of the email. Therefore, special effects, images, and videos in the email can make the employee get closely associated with the company.
2) Showing excitement
Welcoming the employees and conveying them that you are excited to have them aboard is a warm gesture. Being friendly and not intimidating will make their perspective much clear about the company they are entering. Thus, this would give them a comfort level and provide them with the feeling of already being a part of the team of My Assignment Help.
3) Being Personal
To make the employees connect with you and to increase their trust level on you, you must address the employees with their first name. This would let them stay connected with your company and make them feel relaxed. Making them feel personal by using ‘I’ and ‘We’ instead of ‘You’ will make them feel like you are focusing on their requirements rather than yours.
4)Asking the employees about their concerns
Asking the employee to let you know about any issues they face during their job or to contact you if they don’t understand anything, is a kind gesture when addressing the new employees through the welcome mail. Hence, providing them with enough contact information to make them choose from, or letting them know about someone who can give them the additional information whenever they need it, would make them comfortable on the first day at the job.
5) Allowing the spirit of the company to shine
The welcome email is an excellent place to showcase your company’s spirit in Assignment Help. It can depict the unique etiquette, culture, etc. your company displays. For instance, if your company follows traditional norms, then letting the employees know about the formal dress codes, formal parties, etc. at the very beginning of his job will help him adhere to the standards laid down by the company.
Generally speaking, writing does not come to each one of us naturally. Hence, keeping in mind specific points while drafting a welcome mail is very important for every business organization. This helps in maintaining not only the company standards but also keeps the employees informed about the happenings in and around the company. An excellent welcome mail makes the employee feel comfortable and relaxed. The tone of the mail should never be intimidating; rather, it should have a warm approach while taking employees aboard. It is the approach of both the employer and the employees, which makes the company grow. Thus, a welcome mail should reflect the right attitude of the management is looking forward to being working with the employees.